Capital Projects Officer | University Hospitals of Leicester NHS Trust

University Hospitals of Leicester NHS Trust is seeking a motivated and proactive Capital Projects Officer (Band 6) to join our Our Future Hospitals (OFH) team during a unique and transformative period for the Trust.

This is a fantastic opportunity to play a key role in the delivery of a wide and diverse portfolio of major capital projects, including our flagship £1.5bn New Hospitals Programme, alongside significant refurbishments, new builds, infrastructure upgrades and strategic estates investments across our hospital sites.

Working as part of a dynamic, multi‑disciplinary team, the post holder will support the Technical team with planning, coordination and delivery of projects from concept through to commissioning, ensuring that works are delivered safely, compliantly, on time and within agreed budgets. You will work closely with Project Managers, Cost Managers, clinical teams, contractors and professional advisers, contributing to the successful delivery of complex construction projects that directly support patient care and the long‑term future of the Trust.

This role is ideal for someone with experience in capital projects or estates delivery who is looking to further develop their career within a large, ambitious NHS capital programme.

Providing day‑to‑day coordination and administrative support to capital projects, including maintaining project documentation, action logs, reports and supporting governance processes.

Supporting contract and commercial management activities, ensuring construction contracts and professional appointments are managed in line with Trust policies, statutory requirements and NHS guidance.

Preparing, coordinating and maintaining technical documentation, including specifications, tender documentation, meeting records and project information to support delivery and decision‑making.

Supporting financial management and cost control, including invoice verification, monitoring expenditure against approved capital budgets and supporting financial reporting within delegated limits.

Assisting with procurement and tendering activities, supporting the preparation of briefs and technical documentation in accordance with Trust and NHS standards.

Liaising with a wide range of internal and external stakeholders, including clinical teams, estates colleagues, consultants and contractors, communicating information clearly and professionally.

Supporting performance monitoring, audits and quality assurance activity, and contributing to the ongoing improvement of capital project processes, governance arrangements and ways of working within the Our Future Hospitals programme.

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:
• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

The Capital Projects Officer will play a key role in supporting the successful delivery of the Trust’s capital investment programme as part of the Our Future Hospitals (OFH) team. Working within a complex and high‑profile environment, the post holder will support the planning, coordination and delivery of a wide range of capital projects, from early development through to construction, commissioning and handover.

The role will involve close working with Project Managers, Cost Managers, clinical teams, external consultants and contractors to ensure that projects are delivered safely, compliantly, on time and within agreed budgets, in line with Trust policies, statutory requirements and NHS guidance.
Key Responsibilities

Capital Project Support and Delivery
• Support the delivery of a diverse portfolio of capital projects, including major new build, refurbishment and infrastructure schemes, ensuring effective coordination across all stages of the project lifecycle.
• Assist Project Managers and senior colleagues in managing project activities from concept through to commissioning and handover.
• Support the set‑up and mobilisation of projects delivered by appointed contractors and professional service providers.

Governance, Compliance and Quality
• Support contract compliance across construction and professional services contracts, ensuring works are delivered in accordance with contractual arrangements, Trust policies and statutory requirements.
• Assist with monitoring contractor and consultant performance, including supporting KPI monitoring and quality assurance activity.
• Contribute to audits and reviews to ensure that robust systems, processes and competencies are in place and operating effectively across capital projects.
• Support compliance with health and safety, construction standards and governance requirements, maintaining appropriate records and evidence for inspection and audit purposes.

Financial and Commercial Support
• Support the management of delegated capital budgets, including monitoring expenditure against approved budgets and approved business cases.
• Undertake invoice and payment verification for capital works and professional services, ensuring accuracy and compliance prior to authorisation.
• Maintain financial records and support reporting on capital spend across a multi‑million‑pound programme.

Procurement and Technical Documentation
• Support the preparation of briefs, technical specifications and tender documentation required for the procurement of works and services.
• Assist with tendering processes to ensure Trust policies, NHS guidance and statutory requirements are embedded within procurement documentation.
• Produce, maintain and coordinate technical documentation and management information, including reports, specifications, drawings, tender documentation and project records.

Communication and Stakeholder Engagement
• Liaise effectively with a wide range of internal and external stakeholders, including clinical teams, estates colleagues, consultants, contractors and external agencies.
• Communicate complex and sensitive information clearly and professionally, both verbally and in writing, to support informed decision‑making.
• Attend project meetings as required, supporting agenda preparation and producing accurate meeting notes, action logs and follow‑up documentation.
• Foster positive and collaborative working relationships to support the efficient delivery of capital projects and programme objectives.

Systems, Information and Continuous Improvement
• Maintain accurate project information across Trust systems and Common Data Environments, ensuring project records are complete, up to date and accessible.
• Support the ongoing review and improvement of capital project processes, procedures and ways of working within the Our Future Hospitals programme.
• Contribute to learning and service improvement activities, including sharing best practice with colleagues and supporting continuous improvement across the capital delivery function.

General Responsibilities
• Act at all times in accordance with Trust values, policies and procedures.
• Support equality, diversity and inclusion, ensuring dignity and respect for all colleagues, patients and stakeholders.
• Undertake any other duties commensurate with the role and banding as required to support the delivery of the programme.

This advert closes on Sunday 10 May 2026