Interim Planning Coordinator

Interim Senior Planning Coordinator, Reporting Specialist

Location: Enderby, Leicester

Contract: 6 Month Fixed Term

Hours: Full Time, Monday to Friday, 9am to 5pm

Rate: £16.00 per hour

We are looking for an experienced and technically strong Senior Planning Coordinator to join our Studio team on a 6 month fixed term contract. This is an immediate requirement for a specialist who can step into a fast paced, high volume studio environment and make an impact from day one.

This is not a standard planning role. We are specifically seeking someone with advanced expertise in reporting, workflow optimisation and data driven decision making.

The Role

You will take the lead on planning and coordinating model photography across assigned departments, ensuring smooth end to end delivery. Alongside core planning responsibilities, you will manage and enhance workflow systems, providing forward visibility and actionable reporting that supports operational performance.

Key Responsibilities

• Lead workflow and systems management, maintaining and optimising planning tools and trackers

• Use Asana and Power BI at expert level to manage high volume workflows and generate complex, meaningful reports

• Coordinate operational planning of model imagery, ensuring product arrives on set efficiently and on schedule

• Collaborate closely with Creative, Production and Styling teams to resolve challenges and remove delivery blockers

• Support capacity planning, resourcing discussions and continuous improvement initiatives through data insight

• Provide day to day guidance to Planning Coordinators, helping to maintain clear priorities and aligned communication

• Represent the planning function in meetings, escalating risks that may impact timelines or shoot quality

What We Are Looking For

Technical expertise is essential

• Advanced, expert level proficiency in Power BI and Asana

• Strong experience producing complex reports and managing large scale workflows

• Confident working with Airtable, Google Sheets or Excel

• Mac literate, comfortable across Google Workspace and Microsoft Office

Experience and personal attributes

• Previous experience in a planning, operations or production role within a fast paced studio or creative environment

• Exceptional organisation skills with strong attention to detail

• Able to manage multiple deadlines and competing priorities

• Confident communicator who can work effectively across multiple teams and stakeholders

• Proactive, positive and professional approach, comfortable working under pressure

• Previous mentoring or informal leadership experience would be advantageous

Why Join?

This is a key role during a critical period for the studio. You will play a central part in ensuring smooth daily operations while contributing to longer term planning and performance improvements. You will work closely with creative, styling, photography and production teams, influencing how the studio operates through insight and structure.

If you are immediately available and ready to bring expert level reporting capability into a busy studio environment, we would love to hear from you.